Where spreadsheets break
Spreadsheets are fine for a list of equipment. They struggle with the parts of rental that change every day.
- Billing cycles: working out what is owed on long rentals with partial returns
- Two people editing the same sheet, or the wrong copy
- No record of who changed what
- Drivers and technicians can’t update it from the field
- Equipment left on site keeps billing — or stops billing — without anyone noticing
What rental software does instead
In Rental Pilot each agreement line carries its own rate and bill-through date, so billing cycles are worked out for you and wait for approval. Dispatch, the field app and the office read the same records, and every change has an audit trail.
Signs it is time to switch
If any of these sound familiar, the spreadsheet is costing you money:
- You have found a rental that was never invoiced
- Dispatch runs off a whiteboard photo
- Customers call to ask what they have on rent
- You don’t know which machines actually make money
Moving off the spreadsheet
Start a 30-day free trial, load your team and equipment, and write your first agreement the same day. SuperSonic Rentals made the same move in 2021.
See Rental Pilot in action
Questions
- How long does it take to switch?
- You can set up your team, load equipment and write your first rental agreement on the first day of the free trial.
- Is there a free trial?
- Yes. Every plan starts with 30 days free.
Related
Try it on your own fleet
Every plan starts with 30 days free. Set up your team, load your equipment, and write your first rental agreement today.
Start your free trial →